Arrival & Dismissal

  • Haynes School is committed to ensuring a safe arrival and dismissal for each student. To that end, we have developed the following arrival and dismissal procedures. Parents should be familiar with these expectations. The goal of arrival and dismissal is safety, not expediency. Please plan accordingly, especially in the opening days of school and during inclement weather. More information on arrival, dismissal and transportation is available in the Sudbury Public Schools Parent Handbook

    GENERAL GUIDELINES

    • Morning arrival is from 8:45 – 8:55 a.m.
    • Dismissal is from 3:25 – 3:35 p.m., and 12:45 – 12:55 p.m. on ILAP Early Release Wednesdays
    • Drivers, walkers, bicyclists and scooter riders must follow all posted traffic and parking signs as well as the crossing guard, school staff and police direction at all times
    • Students must walk on sidewalks and cross only at crosswalks
    • Drive slowly
    • Seatbelts must be worn at all times
    • Refrain from cell phone use
    • Yield to pedestrians in crosswalks
    • Never walk between buses or vans
    • Park in designated spaces only
    • Do not idle in car line or parking spaces

    MORNING ARRIVAL

    Arrival is from 8:45 – 8:55 a.m. Haynes staff are present to supervise and assist students during morning arrival. Students may arrive beginning at 8:45 a.m. Students are not allowed to arrive prior to 8:45 a.m. unless they are participating in a before-school program. 

    Upon arrival, students proceed directly to their classrooms. Students are expected to be in the building by 8:55 a.m. Those entering after 8:55 a.m. are marked as tardy. Families arriving after 8:55 a.m. should park and walk students to the front lobby entrance.

    LIVE DROP-OFF & PICK UP (INDIVIDUAL CARS & CARPOOLS)

    Arrival by car is a LIVE DROP-OFF/PICK-UP SYSTEM. Students who arrive by car are dropped off in the live drop off loop to the left of the school, and picked up at the same location. Drivers pull all the way to the front of the line. This allows the most cars to disembark or load at once.  For their safety, students will enter/exit from the passenger side of the car only. Parents should remain in their cars; staff will assist students with entering/exiting cars. If you need to get out of the car to assist your child, please park your car in a designated parking spot.

    All vehicles should enter the drop-off/pick-up line using the access lane in front of the school. Once traffic has filled the front access lane, cars should line up on Julian’s Way until arrival/dismissal begins and traffic starts to flow. Do not block the school bus entrance to the front circle. Do not pass other vehicles in the car line, except when directed by a staff member on traffic duty or if car is temporarily parked with flashers on at the head of the line.  


    For students in the Partners Program who require assistance: Please keep moving up in the line until an adult is able to meet your vehicle. An adult will assist your child in entering or exiting the vehicle. Have your student’s belongings ready for drop-off. If necessary, please move to a parking space and wait for additional assistance.

    DISMISSAL PROCEDURE

    Dismissal is from 3:25 – 3:35 p.m. (12:45 – 12:55 p.m. on ILAP Early Release Wednesdays). Vehicles should not line up before 3:00 p.m. (M, T, W, F) or 12:20 on ILAP Early Release Wednesdays. Please take note, any parent/guardian lining up in the school driveway for pick-up before 3:00 p.m. may be directed to move.

    Please post a sign in your passenger side window with your child(ren)'s LAST NAME. Staff will call students to the pickup line in the order in which cars are lined up. Pull your vehicle away as soon as your child is safely in the vehicle.

    If any staff member does not recognize the parent or designated pick-up caregiver, he/she may direct the driver to park their vehicle and proceed to the school office to be properly identified before dismissing the student.

    TAKING THE SCHOOL BUS

    Bus transportation is available through the Sudbury Public Schools Transportation Department. Staff members meet bus riders upon arrival and supervise their entry to school, as well as escort riders to their buses at dismissal. More information on Sudbury school buses is available here.

    WALKING AND BICYCLING TO AND FROM SCHOOL

    Students are encouraged to walk, bike or scooter to school with parent permission. Students must practice the route and review proper safety procedures with their parents prior to taking it independently.

    Please arrive on time if you plan to meet your child at any one of the drop-off sites. The crossing guard will not be able to stay and wait with your child. A student is NOT considered a “walker” if a parent drives to the Haynes School parking lot to pick up a child.

    Students who walk must stay with the crossing guard. Students who do not remain with the crossing guard or cross the street in an unsafe manner will lose their privilege of walking to school. Parents are responsible for the behavior of their children walking to and from school.

    Bicyclists/scooter riders must:

    • wear helmets
    • walk their bicycles/scooters on the school property
    • remain on the sidewalks at all times and walk/cross at crosswalks
    • use bicycle racks to store bicycles

    PARKING

    There is limited access to parking on school grounds. Parking priority is given to parents with appointments in the school (volunteering, visiting or meeting), parents picking up children from the Health Office and parents with children requiring additional assistance.

    Parking is prohibited in the drop-off/pickup loop during arrival, dismissal and school hours, and at all times in crosswalks, fire lanes or handicapped spaces without a placard.

    RIGHT TURN ONLY RESTRICTION

    Per the Sudbury Police Department, left turns into the main Haynes parking lot are PROHIBITED between the hours of 8:30-9:00 AM and 3:15-3:45 PM.

    MAKING A CHANGE IN YOUR CHILD’S DISMISSAL PLAN

    Parents submit daily dismissal plans for each student at the start of the school year. Advance notice is required for a change in a student’s dismissal plan. When changing your child’s dismissal plan, including dismissing a child to another parent, please send a note of written permission to the school, and the office will change your child’s plan accordingly. Please do not make dismissal changes after 2:00 p.m. or via telephone unless there is an emergency, as this disrupts student learning. Dismissal changes sent via email the day of are not guaranteed to be received.